See something. Log something.
Everything your crew sees in the field — captured, not lost.
My Field Notes starts with a fast, offline daily inspection — then captures the defects, incidents, and reports your team used to lose to paper, scattered photos, and group texts. Every entry tied to the right person, visible to ops, and on the record. Built deep for mobile shredding.
Starts with FMCSA DVIRs · Offline-first · Driver-bound & tenant-isolated
- ✓ Brakes & air system
- ✓ PTO & hydraulics
- ! Shred unit — hydraulic leak Defect
- ✓ Lights & reflectors
The status quo
Your crew sees everything. Most of it never makes it back.
They’re your eyes in the field all day — but what they notice ends up on clipboards, in camera rolls, and in a spreadsheet nobody owns. It works, until an audit, a roadside stop, a customer dispute, or a defect that should never have left the yard.
Inspections on paper
Pre- and post-trips on clipboards that pile up in the cab, fade, and tell you nothing until an inspector asks.
Photos scattered everywhere
Damage shots buried in three drivers’ camera rolls and a group text. Good luck finding the one that matters.
The things nobody logged
The near-miss, the curb-side damage, the unhappy customer, the part that’s about to fail. Mentioned in passing, then gone.
No proof it was really them
A name typed into a form isn’t a record. When something slips through, you can’t prove who saw what, or when.
How it works
From the first inspection to the last thing they noticed.
Identify
Driver taps in with a per-driver PIN on the enrolled handheld — shared spares included. Everything they log is bound to the real person, not a typed-in name.
Inspect
The daily anchor: a structured pre/post-trip DVIR for shred trucks, shred units, and HDD shredders. Works fully offline. Failed items become tracked defects.
Log anything
Beyond the checklist — incidents, damage, opportunities, client issues. An end-of-day prompt makes sure nothing from the shift goes unsaid. Photos and voice attach.
Ops sees it live
A board shows who’s done, what’s open, and every defect through to resolution. Export FMCSA-ready records as PDF or CSV in a click.
Proof · Design partner
Built with a real shredding operation.
We’re building My Field Notes alongside Titan Mobile Shredding — a NAID AAA-certified operation running mobile shredding and hard-drive destruction across Pennsylvania, New Jersey, and Delaware since 2005. Real trucks, real drivers, real DVIRs.
- Certified
- NAID AAA
- Operating
- Since ’05
- Service area
- PA·NJ·DE
“We replaced the clipboards and the group texts with one app. Now I know every truck was inspected, by whom, and what needs fixing — before it leaves the lot.”
What you get
Everything the clipboard never gave you.
One place for the whole shift
Inspections, defects, incidents, opportunities, client issues — whatever your crew sees goes in one app, with photos and a voice-note accelerator.
Works with no signal
Everything queues on the device and syncs when there’s a connection. The yard’s dead zone stops being your problem.
Real attribution
Per-driver PIN on enrolled devices. Every entry is tied to the authenticated person server-side — never a client-asserted name.
Found → fixed → closed
Failed items open defects with acknowledgment signatures and an audit trail, tracked from open to resolved. The core of real DVIR value.
Live status + clean exports
See who’s done their checklist today and nudge whoever missed it, in real time. Hand an auditor an FMCSA-ready PDF or CSV in seconds.
Tenant-isolated by design
Server-enforced isolation and role-based access, tested as merge gates. No API keys in the app. Built to be sold, not duct-taped.
One secure system of record for everything your drivers capture — exportable, auditable, and owned by you. No exposed keys, no scattered spreadsheets, no data you can’t get back.
Why My Field Notes
Built deep for shredding. Not a generic checklist with your logo on it.
A single-purpose inspection app
Inspections, defects, incidents, and reports in one place — pre-seeded for shred trucks, shred units & HDD shredders, not a blank form you build.
Notes that prove nothing
Immutable, signed, person-bound records with an audit trail you can defend.
An app your drivers quietly ignore
Fast enough that drivers actually use it — PIN in, inspect, log, done. Even with no signal.
A tool you’ll outgrow
A secured platform built to scale across your whole operation — your data, exportable and yours.
Book a demo
See it the way your drivers will.
A 20-minute walkthrough on your own checklists — no slideware. We’ll show what your drivers do every shift, the board your ops team watches, and the records you can hand an auditor. Then we’ll map out getting your crew live.
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